Human Resources Assistant

Company: State of Oklahoma
Location: Oklahoma City
Posted on: May 27, 2023

Job Description:

Job Posting Title
Human Resources Assistant

Agency
585 DEPARTMENT OF PUBLIC SAFETY

Supervisory Organization
Human Resources-DPS Headquarters

Job Posting End Date (Continuous if Blank)
May 26, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
37,100

Job Description

The Human Resources Assistant position performs a variety of specialized technical human resources management duties for the Oklahoma Department of Public Safety's HR Division located in Oklahoma City. State employee with DPS enjoy a minimum of 15 days of paid vacation, 15 days of sick leave, 11 paid holidays each year and a comprehensive Benefit Package including a generous Benefit Allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Position Responsibilities

--- Prepare, process, and review employee personnel transactions; Assist with the HR recruitment processes.

--- Greet employees and guests; Collect and distribute HR mail.

--- Answer incoming calls and respond to questions from employees and applicants related to policies, benefits, or hiring processes.

--- Compile, prepare, and maintain employee files to include scanning and indexing of documents into an electronic file retention system; Processes open record requests and other record inquiries related to DPS employee files.

--- Create building access badges for vendors and DPS active and retired personnel; coordinate background check process including fingerprinting of applicants and vendors.

--- Other duties as assigned.

Physical Demands and Work Environment

--- This position is housed in the front reception area of a busy HR department with regular interactions with employees and the public.

--- Includes working on a computer for a large percentage of the workday.

--- Answers high volume of incoming calls.

--- The noise level is usually mild.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation, and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

Education and Experience

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen> Click on 'Find Jobs-Internal State of Oklahoma'.

Keywords: State of Oklahoma, Oklahoma City , Human Resources Assistant, Human Resources , Oklahoma City, Oklahoma