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Temporary Administrative Assistant

Company: Oklahoma City Community College
Location: Oklahoma City
Posted on: August 17, 2019

Job Description:

Position Information (Default Section) Classification Title Temporary Non-Exempt Working Title Temporary Administrative Assistant Datatel Position ID Annual Hours As needed or assigned not to exceed 25 hours per week or 750 hours in a fiscal year. Placement Range $16.00 per hour Position Type Temporary Part-time Job Category Non-Exempt General Description The Students Connecting with Mentors for Success Administrative Assistant will perform a variety of administrative, clerical and secretarial activities in support of the College s benefits programs. Reports To Director of Students Connecting with Mentors for Success What position(s) reports to this position? None Job Duties (Position Specific) (The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Job Duties (Duties Assignment Statement) Serve as receptionist for the office of the Director of Students Connecting with Mentors for Success: answer telephones, greet, screen, track and announce visitors, and redirect individuals who can be better served by another office. Record complete and accurate telephone messages. Work with the Director to prepare office documents as needed, including, but not limited to, databases on mentee and mentor contact information, mentor background checks, training and event attendance, and survey data. Aid in the coordination of meetings and events, working closely with internal and external constituencies such food service personnel, facilities and IT personnel. Assist with projects which require gathering data, assembling information and organizing material for review. This work includes, but is not limited to, matching students with mentors, training programs, focus groups and recruitment of students and mentors. Create requisitions for purchasing, maintain accurate records of requisitions and purchase orders for budgetary purposes. Maintain office supplies and operational forms necessary to ensure the effective functioning of the department. Sort and distribute mail, deliver and retrieve print materials, retrieve supplies in the bookstore, reserve room for various receptions and events, establish and maintain filing system. Perform other duties as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC s established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur. Minimum Education/Experience Successful completion of some college credit hours. Two (2) years full-time secretarial or clerical experience. Required Knowledge, Skills & Abilities Ability to work in a confidential environment. Telephone skills that convey a positive, service oriented atmosphere. Demonstrated positive human relations and communication skills Basic computer skills, proficient in the use of Microsoft Office or similar software Organization and attention to detail Ability to work well as a team member Ability to communicate and articulate concepts in an organized manner both verbally and in writing Must be punctual Must be reliable Physical Demands/Working Conditions 1. GENERAL PHYSICAL REQUIREMENTS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. 2. PHYSICAL ACTIVITIES: This position requires the person to frequently communicate with and listen to administration, staff, faculty, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer, other office equipment, and mobile devices to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands, wrists, and/or fingers. This position requires the person to occasionally position self to move, lift, push, pull, access materials or equipment. This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to grasp, push, pull or lift materials or equipment. This position requires the person to occasionally position self to access materials that may be above head or at ground level. 3. VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. 4. WORKING CONDITIONS: This position performs the essential functions in an indoor, office setting. Preferred Qualifications None Required Training Quarterly Health & Safety Training Work Hours 8:00 a.m. 5:00 p.m. Monday through Friday Additional hours may be required during the week and on weekends. Department Connecting with Mentors for Success Job Open Date 07/11/2019 Job Close Date Open Until Filled Yes HR Contact Idalia Botello Special Instructions to Applicants Posting Number Student, Work Study, Temporary_*******

Keywords: Oklahoma City Community College, Oklahoma City , Temporary Administrative Assistant, Administration, Clerical , Oklahoma City, Oklahoma

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